Join The Youth Connection Team!

POSITION SUMMARY:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team, and managing the organization's office operations. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

RESPONSIBILITIES AND DUTIES:

• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments, and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events. Maintain the board meeting calendar; develop, compile, and distribute presentation materials in advance of board meetings; record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parities; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CEO's style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, follow up appropriately. Have a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO's needs in advance of meetings, conferences, etc.
• Provide a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with Executive team.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Works as part of a team with all TYC program staff.
• All other duties as assigned for the overall benefit of the organization.

CONDITIONS OF EMPLOYMENT:

• Ability to work flexible hours and utilize time management to organize and prioritize work to meet deadlines.
• Must have reliable transportation and willing to travel within the cities TYC serves and out of state as needed.
• Ability to communicate effectively in both oral and written form.

REQUIRED JOB KNOWLEDGE, SKILL AND ABILITY:

• Significant executive support experience, Nonprofit board experience is highly preferred.
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail.
• Expert proficiency with Microsoft Office and desktop publishing software.
• High degree of professionalism in dealing with diverse groups of people, including but not limited to Board members, youth, parents, community partners, and funders.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.

MINIMUM QUALIFICATIONS:

Education: Bachelor’s Degree or equivalent support experience in a professional human services environment.

Experience: Three or more years-demonstrated experience in an administrative/ program services support capacity in youth and human service organizations, community-based organizations, faith-based organizations, schools, civic organizations, corporations and/ or business. Experience should demonstrate use of most of the skills required for this position and in carrying out the kinds of tasks and duties assigned.

Licenses or certificates:

Valid unrestricted Michigan Driver’s License.

MINIMUM QUALIFICATIONS

Education: Bachelor’s Degree or equivalent support experience in a professional human services environment.

Experience: Three or more years-demonstrated experience in an administrative/ program services support capacity in youth and human service organizations, community-based organizations, faith-based organizations, schools, civic organizations, corporations and/ or business. Experience should demonstrate use of most of the skills required for this position and in carrying out the kinds of tasks and duties assigned to this position.

Licenses or certificates:

Valid unrestricted Michigan Driver’s License

QUALIFICATIONS:

Bachelor’s Degree in related field preferred. Ability to communicate effectively with youth and adults and building grassroots “systems change” coalitions. Previous experience with youth organizing, community organizing, leadership development and/or popular education is preferred. Ability to mentor, develop and empower community youth. Strong organizational and communication skills. Computer proficiency with Microsoft Office and the ability to utilize Microsoft Access database and Microsoft Word preferred.  Composition skills sufficient to prepare written materials. Interpersonal skills sufficient to communicate with staff and public.

ESSENTIAL DUTIES:

• Help lead the development and coordination of youth and adults in our focused zip codes in northeast. Detroit to build core leadership, youth organizing capacities, and substance use prevention development of members.
• Lead the development of working relationships with ally parent, youth, and other organizations.
• Support campus organizing of college students at local Higher Ed. Institutions.
• Coordinate member participation in external actions and mobilizations.
• Support the development and implementation of campaigns.
• Assist the evaluator in conducting program evaluations and data gathering.
• Participate and facilitate workshops with youth and adults or trainings at conferences.
• Support Coalition Leadership team work as needed.

CONDITIONS OF EMPLOYMENT:

• Ability to work flexible hours.
• Must have reliable transportation and valid driver’s license.

REQUIRED JOB KNOWLEDGE, SKILL AND ABILITY:

• Knowledge and/or experience regarding organizing and/or other community‐based work.
• Above average knowledge of Microsoft Office Programs.
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality of working information.
• Demonstrated organizational skills and ability to work as a team member as well as independently.

 MINIMUM QUALIFICATIONS:

Education: Bachelor degree or equivalent experience required.

Experience: One or more years‐demonstrated experience in working/participating with community‐based organizations, faith‐based organizations, schools and/or civic organizations. Demonstrated capacity to learn rapidly and to apply new skills in an office setting may be considered in lieu of specific experience.

Licenses or certificates:

Valid unrestricted Michigan Driver’s License

POSITION SUMMARY:

The Receptionist will be the first point of contact for our agency. Receptionist will be responsible for offering administrative support across the organization. Receptionist will welcome guests and greet people who visit the business. Receptionist will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Successful Receptionists will have a pleasant personality, as this is also a customer service role. Receptionist should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

RESPONSIBILITIES AND DUTIES:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

CONDITIONS OF EMPLOYMENT:

• Ability to work flexible hours including late evenings, weekends, and occasional overnights.
• Must have reliable transportation and willing to travel within the cities TYC serves.
• Must provide State of Michigan I-CHAT background clearance, DHHS Central Registry clearance, and local police clearance. Federal clearances may also be required and State of Michigan Sex Offender Registry check.
• Must demonstrate ability to communicate effectively in both oral and written form.

REQUIRED JOB KNOWLEDGE, SKILL, AND ABILITY:

• Must possess an understanding of barriers faced by individuals impacted by the child welfare, social services system, youth workforce development, and juvenile justice systems.
• Must be able to manage multiple tasks simultaneously and follow through on issues in a timely manner and utilize time management skills to organize and prioritize work to meet program deadlines and desired outcomes.
• Must possess excellent verbal communication and writing skills with knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Must have computer skills to design forms, prepare documents and presentations, maintain various databases, spreadsheets, to track program data/outcomes, and search for information on the internet.
• Must possess strong knowledge of MS Office, including Word, Excel, Access, PowerPoint, Outlook, and Internet.
• Must be highly organized and have great attention to detail

MINIMUM QUALIFICATIONS:

Education:  High School Diploma/GED.

Required Experience:

Demonstrated prior experience working as a receptionist or have equivalent skills.  Experience should demonstrate use of most of the skills required for this position and in carrying out the kinds of tasks and duties assigned to this position.

Licenses or Certificates: Valid unrestricted Michigan Driver’s License.

POSITION SUMMARY:

**ENTRY-LEVEL POSITION***

DO YOU WANT TO MAKE AN IMPACT ON THE LIVES OF YOUTH AND FAMILIES?

The Youth Connection is looking for a Program Facilitator who will work with the community and schools. This candidate will learn to provide evidence-based programs such as Botvin LifeSkills, Strengthening Families: For Parents & Youth Ages 10-14 (SFP 10-14) and I2D2 Fit N Fun Family Club. This person would be expected to work within a team and provide services for youth of all ages and their parents/caregivers to facilitate substance abuse prevention programs. These programs will be held in schools, local churches, businesses, and community facilities. Also, the candidate will ensure that the programs adhere to the agenda and guidelines already established. In addition, the facilitator will also follow up with families to make sure they will be present and input data after the close of each session. Finally, the candidate in the position will work closely with the SUD Director to establish a development plan to gain MCBAP prevention credentials within 2 years of employment and collaborate with other core staff to carry out the goals and objectives of all our Health, Wellness and Prevention Division (HWPD) Programs.

RESPONSIBILITIES AND DUTIES:

• Facilitate weekly prevention programs (Botvin LifeSkills, SFP 10-14, I2D2 Fit ‘N’ Fun Family Clubs).

• Assist in inputting data from the program into databases.
• Represent TYC at prevention program-related meetings and functions as directed.
• Attend program-related, staff and board meetings, as required; and
• Assist with TYC-sponsored events, as needed.
• Perform other duties as may be assigned by the SUD Director or the President and CEO.

CONDITIONS OF EMPLOYMENT:

• Ability to work flexible hours.
• Must have reliable transportation and a valid driver’s license.

REQUIRED JOB KNOWLEDGE, SKILL, AND ABILITY:

• Knowledge and/or experience facilitating youth groups.
• Above average knowledge of Microsoft Word Programs.
• Excellent interpersonal and communication skills.
• Ability to maintain the confidentiality of working information.
• Demonstrated organizational skills and ability to work as a team member as well as independently.

MINIMUM QUALIFICATIONS:

Education: Associate degree required, bachelor’s degree preferred.

Experience:

One or more years-demonstrated experience in working/participating with community-based organizations, faith-based organizations, schools and/or civic organizations. Demonstrated capacity to learn rapidly and to apply new skills in a youth/office setting may be considered in lieu of specific experience.